Finance Portal

Submissions

Invoice Submission

Purchase Request (PR) Submission

Invoice Submission Steps

Ensure vendor clearly states the Project/task name on the invoice. This will help ensure a more streamlined and efficient approval process and on-time payment.

Purchase Order (PO) is key. Ask your respective 174 PG vendor contact for a PO number before the project begins. A PO ensures the project expense has been approved by those who are authorized to do so. Absence of a PO may delay payment. Please make sure you reference correct Purchase Order within the invoices submitted.

Finally, complete the fields with your information, choose project/task and update file.

Once you receive the Thank you message, your invoice has been submitted.  Please check Send me a copy of my responses for proof of submission.  Your invoice will be processed according to the terms stated on the PO or contract.

PR Submission Steps

Attach backup documents, which include a combination of the following:

  • Contract
  • Agreement
  • Master Services Agreement (MSA) or Scope of Work (SOW)
  • Invoice
  • Executive or supervisor approval
  • Proof of work (if available)

For new vendors, please include a copy of the vendor’s recent W-9 and payment information (Wire transfer is preferred, but ACH and mailed check are acceptable).

Vendor name, contact, email and mailing address are required in order to provide the vendor with the approved purchase order (PO).

Indicate the appropriate project name and work breakdown structure (WBS) to ensure your budget is on-track. Please consult with your respective project’s Developer, PM, Functional Team’s Lead, or the Downstream Planning team with questions.

Once approved by management, the approved PO will be sent to your vendor.

Once you receive the Thank you message, your PR has been submitted.  Please check Send me a copy of my responses for proof of submission.  Your PR will be processed accordingly.